Customers served (external and
internal): all clients, any member of the LifeROOTS Team, board members, all vendors, suppliers
and any other members of the public.
Role Summary: Responsible
for the over-all coordination and day-to-day administration of the Children’s
and Therapy Services Program.
Responsible for assuring the provision of quality services in keeping
with the most current, best practices in Early Childhood Services including therapy services for children outside of early
intervention, early intervention and in compliance with funding and monitoring
standards.
Principal Accountabilities:
1. Responsible for the implementation,
coordination and quality of the services and programs provided by the
Children’s and Therapy Services Department (CTS).
2. Create and maintain a
documented internal audit process to ensure the Q/TC, EI Manager and Data
Coordinator are meeting expectations and requirements.
3. Insure divisional and
organization stability while supporting the Mission through the investigation, application
and implementation of all therapy related services for children in the central
New Mexico area.
4. Provides leadership
direction to the CTS staff.
5. Prepares and distributes
reports to all members of the LIFEROOTS executive management staff and the
company’s Board of Directors on a timely basis.
6. Provides leadership and
functions as an effective executive team member by participating in strategic
planning efforts to assist with the monitoring and measuring of program goals.
7. Serves as primary
liaison between LifeROOTS, other organizations serving children and the
community to build productive, collaborative relationships and to achieve
program goals and objectives. This includes but is not limited to meeting for
the Metro early childhood providers, ELAN/ELAC, ICC, NMAYEC…
8. Approve all
certification for atypical request for FIT budgets.
9.
Executes DOH
billing when notified by FIT State partners.
10. All reporting and tracking requirements for the FIT
Annual Progress Report.
11. Tracks and submits all reports and billing pertaining
to FIT staff development and Child Find.
12. Supports and adheres to
established Children’s and Therapy Services program policies and procedures,
recommending changes as appropriate to enhance quality of services, best
practices and adherence to applicable standards.
13. Assures compliance with
all applicable Federal, State, and Local rules and regulations including but
not limited to, HIPAA, the Early Childhood regulations as defined by the
Department of Health/Long Term Services Division and New Mexico Family Infant
Toddler (FIT) Program.
14. Compliance with
Mandatory Annual Training and Re-Certification for Children’s and Therapy
Services staff as required by law.
15. Assures compliance with
childcare licensing regulations for Child Care programs.
16. Assures the accuracy of
information for billing services and monitoring the utilization of services.
17. Provides information,
collaboration, and assistance as needed in the reconciliation of payment with
submitted billings to assure accuracy and full payment for services provided as
appropriate for the program.
18. Regularly assesses and
addresses staffing needs and implementation of staffing patterns through
engaging independent contractors.
19. Ensures that supervision,
performance evaluations, scheduling and training of staff meet program and
organizational expectations.
20. Ensures that all
department records are maintained in a secure and accurate manner, and as
required by state, federal and local laws.
21. Assists in preparing and
monitoring of the department budget.
Operates within the department’s budget; controls costs and efficiently
uses funds.
22. Provides information, collaboration
and assistance as needed with procuring grant funds for the programs and
services provided by the Children’s and Therapy Services Department and submits
necessary reports timely and accurately.
23. Maintains current
information/knowledge with new legislation and programming trends related to
services and programs provided through the Children’s and Therapy Services
Department.
24. Exercises personnel authority with respect to
employment, training, salary changes, performance appraisals and termination of
assigned staff members.
25. Responsible for
participation in the company’s quality improvement program and ensures that all
department-applicable quality improvement requirements are fulfilled.
26. Responsible for
participation in the company’s Health and Safety program and ensures that all
department-applicable safety requirements are fulfilled.
27. Performs other duties as
assigned by the President and CEO.
Essential Skills and
Experience:
1.
Master
Degree in Early Childhood Development, Special Education, Social Work or other
related field; and/or Public Administration.
2.
Three
years of demonstrated experience and knowledge of current theories and best
practices in working with infants and toddlers and their families.
3. Must hold a current
Developmental Specialist III Certificate issued by the New Mexico Department of
Health.
4.
Must
meet the New Mexico Child Care licensing requirements for Child Care Director.
5.
At
least five years of supervisory experience and proven leadership skills in a
team environment.
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6.
Ability
to self-direct and organize tasks and projects, meet goals and deadlines, work
with others to prioritize tasks and encourage others to meet goals and
deadlines.7.
Must
possess effective verbal and written communication skills.
Beneficial Skills and Experience:
1.
Have strong interpersonal and communication
skills.
2.
Time Management: Proven ability to manage one’s
own time and the time of others well.
3.
Monitoring: Proven practice of
monitoring/assessing performance of oneself, other individuals, or organization
to make improvements or take corrective action.
4.
Service Orientation: Actively looking for ways to help
people.
5.
Experience
working in high performance teams & performing as a proven strong team
player.
6.
Commitment
to company values.
7. Must possess effective
verbal and written communication skills.
Conditions of Employment:
1. Background check required
2. Must have a valid and
current driver's license, good driving record and must maintain current proof
of automobile insurance as required by applicable state law.
3.
Routinely
operates a company vehicle while on company business.
4.
Must
be at least 18 years of age.
Physical Challenges:
1. Regular and consistent use of keyboard and
mouse.
2. Must be able to perform
essential functions of the position without hazard to self or others.
3. The work is mostly
sedentary; may be some light walking, standing, bending and carrying of light
items not exceeding 25 pounds.
Reporting to the position are:
Children’s
and Therapy Services Data Coordinator, Early Intervention Manager, Quality/Trainer
Coordinator, CTS Leads Volunteers &
Independent Contractors
