Jobs

Reports To: Director of Contracts.

Wage: $12.00 - $14.00 DOE

Role Summary: The Contract Coordinator will work in conjunction with the Director of Contracts, Project Managers, and Custodial Supervisors to develop and improve systems of contract performance. The Contract Coordinator will assist in ensuring the contracts needs and expectations are fully met.

Principal Accountabilities: (essential job functions):

1. Responsible for providing general administrative support, including but not limited to contract requirements and financial documentation for the Director of Contracts and the Project Managesr.
2. Responsible for tracking special accruals or other outliers on specific contracts.
3. Responsible for fielding internal and external phone calls in the division.
4. Responsible for scheduling interview times for the Project Managers.
5. Responsible for providing the supply needs for the contracts which includes but is not limited to pricing and delivery.
6. Responsible for working closely with Project Managers to track work crew, supplies and costs.
7. Relay clear information by phone, email and in person.
8. Plans, coordinates and participates in special projects as directed by the Director of Contracts.
9. Demonstrates an understanding of how to communicate difficult/sensitive information in a tactful manner.
10. Complies with all applicable LifeROOTS polices and procedures.
11. Creates and manage an effective billing system including data analysis.
12. Responsible for participation in the company’s quality improvement program and ensures that all department-applicable quality improvement requirements are fulfilled
13. Responsible for participation in the company’s financial management and ensures that all department-applicable fiscal responsibilities are fulfilled.
14. Responsible for participation in the company’s Health and Safety program and ensures that all department-applicable Health and Safety responsibilities are fulfilled.
15. Performs other related duties as assigned by the Custodial Supervisors, Project Managers and Director of Contracts.
16. Relies on instructions and pre-established guidelines to perform the functions of the job. Requires exercising independent judgment as appropriate.

Essential Skills and Experience:

1. Prefer HS Diploma or GED required
2. Two or more years experience as Administrative Assistant or Office Manager.
3. Must be able to answer calls from customers, employees, vendors and potential customers.
4. Must have access to a reliable vehicle and be able to transport themselves or equipment to job sites.
5. Must have strong computer skills; must be proficient in Microsoft Word and Excel are required.

Beneficial Skills and Experience:

1. Contract Coordinator should have strong interpersonal and communication skills.
2. Time Management: Proven ability to manage one’s own time and the time of others well.
3. Experience in oversight, management or data collection for federal contracts
4. Must be comfortable and preferred experience working with a diverse employment pool.
5. Excellent communication and grammar skills, both verbal and written. Bilingual in English and Spanish.
6. Analytical skills and the ability to produce management information
7. Organizational skills and systematic approach to work with care taken over detail and due to confidentiality..
8. Service Orientation: Actively looking for ways to help people.
9. Experience working in high performance teams and performing as a proven strong team player.
10. Commitment to company values.

Conditions of Employment:

1. Fingerprints, background check, and drug screen.
2. Must have a valid and currents driver’s license with a good driving records and must have current auto insurance as required by applicable state law.
3. Occasionally operates a company vehicle or a personal vehicle while on company business.
4. Must be flexible to work weekend.
5. Must be at least 18 years of age.

Physical Challenges:

1. Must be physically able to perform the essential functions of the position without hazard to self or others. Stooping, bending or lifting may be required intermittently. Must be able to life, move and carry 30 lbs.
2. Regular and consistent use of keyboard and mouse.
3. Additional challenges may arise, at which time LifeROOTS, Inc. may revise this job description.

Reporting to the position are:

None