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Director of Non-Federal Contracts

LifeROOTS, Inc. CID40446-Albuquerque, NM

Full-Time

1336 days ago

Customers served (external and internal): all clients, any member of the LIFEROOTS Team, board members, all vendors, suppliers and any other members of the public.

Reports To: President and CEO.

Role Summary:

Principal Accountabilities: (essential job functions)

1. Performs contract administration assignments for all Non-Federal Contracts acquired by the company.

2. Ensures that the contracts and/or any modifications to the contracts are thoroughly reviewed for legal, risk management, and accounting issues prior to submitting to management for approval

3. Participates as a member of the negotiating team for establishing business terms and contract conditions

4. Monitors and administers the business provisions of assigned non-federal contracts to ensure compliance with contractual terms and conditions. Advises the Project Managers and Supervisors regarding scope, financial, and risk issues of applicable non-federal contracts

5. Generates and maintains documentation for negotiating change orders. Prices and drafts change orders and amendments. Follows through to ensure that contractual coverage is implemented

6. Prepares letters or other written communication to customers requesting approvals and interpretations required to comply with the provisions of the contract

7. Collaborates with procurement resources on project matters

8. Monitors project expenditures versus contract cost limitations. Prepares written communication notifying customers of contract cost limitations and requirements for additional funds

9. Prepares project/facility acceptance documents and follows through to ensure acceptances are approved by the customer.

10. Furnishes business and financial information requested by the customer.

11. Acts as the direct liaison with all subcontractors to assure information flow and a positive working relationship.

12. Identifies contractual problems and takes appropriate action to ensure a satisfactory resolution. Follows up on problems demanding management attention to ensure a timely response to the client.

13. Collaborates and works closely with Director of Quality Assurance to ensure that Quality Plans applicable to Federal Contracts are implemented and monitored.

14. Exercises personnel authority with respect to employment, training, salary changes, performance appraisals and termination of assigned staff members.

15. Responsible for the company’s quality assurance program and ensures that all department-applicable quality assurance requirements are fulfilled.

16. Responsible for participation in the company’s financial management and ensures that all department-specific fiscal responsibilities are fulfilled.

17. Responsible for participation in the company’s Health and Safety program and ensures that all department-applicable safety requirements are fulfilled.

18. As a member of the Senior Management Team, assists in the strategic planning process.

19. Prepares the department’s strategic planning quarterly/semi annual reports.

20. Performs other related duties as assigned by the President and CEO.

Requirements

Essential Skills and Experience:

1. BA/BS degree in Business Administration, Management, Contract Law or related field preferred with appropriate experience; or a minimum of five years’ experience in custodial management and/or grounds keeping and contracting regulations required. Master’s Degree preferred.

2. Supervisory experience a must.

3. Ability to successfully apply cost accounting standards and negotiate a variety of complex fixed-price and cost-type contracts.

4. Ability to interpret and apply federal, local, and state laws, codes, and regulations is required. Strong planning and problem solving skills are required.

5. Ability to communicate effectively, both orally and in writing is required.

6. Relies on extensive experience and judgment to plan and accomplish goals.

Beneficial Skills and Experience:

1. Non-Federal Contract Director should have strong interpersonal and communication skills.

2. Time Management: Proven ability to manage one’s own time and the time of others well.

3. Monitoring: Proven practice of monitoring/assessing performance of oneself, other individuals, or organization to make improvements or take corrective action.

4. Service Orientation: Actively looking for ways to help people.

5. Experience working in high performance teams and performing as a proven strong team player.

6. Commitment to company values.

Conditions of Employment:

1. Drug test, Fingerprints and background check mandatory.

2. Must have a valid and current driver's license, good driving record and must maintain current proof of automobile insurance as required by applicable state law.

3. Routinely operates a company vehicle while on company business.

4. Must be at least 18 years of age.

Physical Challenges:

1. Regular and consistent use of keyboard and mouse.

2. Additional challenges may arise, at which time LifeROOTS, Inc. may revise this job description.

3. Must be physically able to perform the essential functions of the position without hazard to self or others.

4. The work is mostly sedentary; some walking, standing, bending, and carrying of light items not exceeding 50 pounds.

Reporting to the position are:

Non Federal Custodial Project Manager

Grounds Keeping Project Manager

Contact

Kathleen Cates